Scientific proposals


Polarstern and Heincke

The operators of the large and medium-sized German research vessels have jointly established a procedure which offers the opportunity to exchange the applications for ship time for individual ships. This procedure provides a comparable standard as to the reviews for all ships and thus helps optimizing operation.

As of now proposals for POLARSTERN and HEINCKE may only be submitted to Portal deutsche Forschungsschiffe ( On this site you will find information on how to write the proposal.

For Polarstern there is a planning phase of 3 years as to proposals for main use. At present you may only submit proposals for secondary use:

The deadlines for submission of proposals for the medium sized and large research vessels have changed:

NEW: August 31 and February 28 – every year

The deadlines August 31, 2018 und February 28, 2019 are related to the medium sized vessels (Heincke, Alkor….) and to the season 2020.


  • 28.02.2019 for proposals to ANT 20/21

  • 31.08.2019 for proposals to ARK 21, ANT 21/22, ARK 22

The deadline will be published as well on „“ as on our web pages in due time.

Please keep yourselves informed.


It is not clear what is meant by “main use” and “secondary use”? In this case you may find information here:

What happens to my proposal?

Or you may contact us:

Wissenschaftliche Koordination Polarstern und Heincke




The deadlines for submission of proposals for the medium sized and large research vessels have changed:

NEW: August 31 and February 28 – every year

The deadlines August 31, 2018 und February 28, 2019 are related to the medium sized vessels (Heincke, Alkor….) and to the season 2020.


  • 28.02.2019 for proposals to ANT 20/21

  • 31.08.2019 for proposals to ARK 21, ANT 21/22, ARK 22


Scientific coordinator

FS Polarstern & Heincke

Dr. Rainer Knust





Sanne Bochert

Planning procedure

Smaller vessels

Expeditions with the smaller vessels of the Alfred Wegener Institute require shorter periods of planning. We do, though, recommend to submit proposals in due time. Proposals for Uthörn, Mya II, Aade and Diker are sent directly to the contact persons.


Planning Process

Instructions (PDF to be filled in available for download) please submit two weeks prior to the expedition at the latest.

Mya II, Aade and Diker are operated according to the local requirements. Please contact the persons in charge.

Polar aircraft

Research in polar regions requires special equipment and logistics because the access to the research areas is very difficult due to extreme environmental conditions. The use of research aircraft is an important link between ground based and satellite investigations. Moreover, the aircraft are integrated into the international logistics co-operation DROMLAN (Dronning Maud Land Aircraft Network).

If you wish to use the polar aircraft for your research projects you have to send project applications to the scientific co-ordinator Daniel Steinhage in due time. In case that you bring your own scientific instruments you must add respective information and certificates to the application.

The planing phase for the polar aircraft comprises 2 years. Due to the required time for preparing the aircraft and primary use the planing phase begins in October and ends in September the following year. Project proposals are due on 30.11. for the period beginning October the year after next.

Ongoing: Deadline 30.11.2016 for projects for the period October 2018 until September 2019. 

Distribution of costs

Potential users not working for AWI have to bear the costs for the suggested projects themselves. An exception has been agreed upon with German universities. Any projects linked to German universities only have to cover the running costs for the use of the aircraft during the mission, such as:

  • valid costs of certification
  • transport of freight belonging to the project
  • fuel expenses
  • travel expenses
  • accomodation costs at the respective bases (airports)
  • other campaign costs

In case of shared projects between AWI and a German university the consideration of the a.m. costs in percent correspond to their respective share.

Costs are being estimated for every single project application. the decision about the costs to be borne by the respectiveproject management is made by AWI based on the specifications mentioned in the apllication. For joint projects the contribution of every single participant has to be explained in the project application.

If you have any question please contact us Scientific coordination


Deadline for proposals for the period September 2019 until Oktober 2020 is 30.11.2017.

Contact persons

Polar aircrafts

Dr. Daniel Steinhage
Scientific coordinator

Martin Gehrmann
Licensing work, Campaign support

Benjamin Harting
Measuring techniques, Campaign support

Christoph Petersen
Data acquisition, Campaign support

Manuel Sellmann
Measuring techniques, Campaign support, Data acquisition

Lukas Kandora
Computer infrastructure, Campaign support, Data acquisition


Silke Henkel
Freight handling, Administration, Airport identification card

Dr. Uwe Nixdorf
Head of Logistics

Schedule planning procedure

The polar aircraft are operated according to the requirements. Please contact Daniel Steinhage.

Neumayer III Station, Kohnen station and antarctic land expeditons

At the Neumayer III Station the AWI is performing a long-term research program comprising observations in the fields of meteorology, atmospheric chemistry and geophysics. During the polar summer from December until February Neumayer III, in combination with the plateau station „Kohnen“, is used as logistical base for flight operations all over Antarctica as well as field campaigns on the continental ice sheet.

The logistic requirements of such expeditions differ with regard to large-scale or short-term projects:

  • Short-term projects: are performed in January/February of the coming season (freight is being transported on board Polarstern), or in November/December (freight is completely being transported by aircraft).
  • Large-scale projects: long-time and/or early starting campaigns (November until February). In this case, freight can only be transported into Antarctica on board Polarstern. This means that transport hast o be effeccted in the previous season.

A description of the planning procedure is here.

Information for expedition participants here.

If you have any questions, please contact .


The deadline for project proposals for small projects taking place in the summer season 2018/19 as well as large projects taking place in the summer season 2019/20 is: 30.11.2017

Please send project proposals to .

Contact person

Dr. Tanja Fromm
scientific coordinator Neumayer III, Kohnen

Prof. Dr. Olaf Eisen
scientific coordinator ANT-Land

Dr. Christine Wesche
logistic coordination Neumayer III, Kohnen, ANT-Land

Silke Henkel
freight handling

Nina Machner
freight handling Polarstern

Dr. Uwe Nixdorf
head of logistics department

Planning procedure

A description of the planning procedure can be downloaded here.

Advisory board

Dallmann Laboratory

The Dallmann laboratory provides a basis for biological and geoscience field work. From October to April, 14 scientists can use laboratories, workshops and storage rooms.


The deadline for project proposals for the summer season 2017/18 ends on  15.05.2017

Contact persons

Prof. Dr. Thomas Brey
scientific coordinator

Dirk Mengedoht
log. Koordinator

Silke Henkel
Freight handling

Dr. Uwe Nixdorf 
Head of logistics

Download templates

Project proposals

Label Cargo Bremerhaven -> Dallmann Labor

Label Cargo Dallmann Labor -> Bremerhaven