AWI has made good experience with aluminium boxes. Safe packing and thus safe transport of expedition equipment is crucial for success or failure of a project. Secure your boxes with simple and cheap padlocks or stable cable ties, thus creating a minimum of safety against unauthorized access. In case of opening by authorities such as customs the loss of a cheap securing device is not that severe.
The following minimum processing times are needed by the colleagues of AWI freight department in order to guarantee a handling of your transport in accordance with regulatory framework, so please adhere to the mentioned processing times when contacting us with your demands:
· expeditions: according to the respective deadlines
· road transports: 7 working days
· air transports. 7 working days, 12 working days if dangerous goods are included
· sea transports: 15 working days
· expeditionequiment to or from Helgoland by Heincke or Uthörn: 7 working days
In case of non-compliance with those deadlines, timely transport cannot be guaranteed.
This process refers to:
1. The colleagues of the transport department can be contaected under transport@awi.de
1.1 the following documents are needed:
1.1.1 freight list
1.1.2 packing list
1.1.3 BANF („Bestellanforderung“ – only for AWI internal use)
1.1.4 transport information sheet
1.1.5 dangerous goods list, if applicable
1.1.6 IMO declaration, if applicable
1.2 clarify customs questions:
1.2.1 free port/warehouse
1.2.2 customs proceedings
1.2.3 dual use/export control
1.3 Fill in the respective documents. In case of questions our colleagues are glad to help you under transport@awi.de.
2. Thereafter send the following information to transport@awi.de:
2.1 all documents needed (see 1.1 & 1.2)
2.2 information on what exactly is planned with the freight (transport information sheet)
3. Then you receive the following information:
3.1 checked freight list with bar code in case of delivery to the warehouse, or removal order in case of pick-up from the warehouse
3.2 Dates for delivery resp. pick-up / dates of availability
3.3 further important information concerning customs, dangerous goods etc., if applicable
4. Now, two different procedures are possible (warehouse or forwarding company):
4.1 Warehouse:
4.1.1 Delivery to AWI warehouse:
4.1.1.1 put signed packing list into the package
4.1.1.2 fix expedition label on the outside
4.1.1.3 take status paper with you
4.1.1.4 take freight list with bar code with you
4.1.1.5 delivery
4.1.1.6 receive delivery confirmation after delivery
4.1.2 Pick-up from warehouse:
4.1.2.1 take removal order with you
4.1.2.2 take customs documents with you
4.1.2.3 pick-up
4.1.2.4 receive pick-up confirmation after pick-up
4.2 Transport by forwarding company:
4.2.1 provide your freight ready for dispatch and complete (deadline is given by freight department)
4.2.2 fix transport label
4.2.3 fix dangerous goods mark in case of need
According to the recommendations of the Antarctic Treaty Consultative meeting, the use of pesticides, PCB’s, synthetic packing material, PVC, radio active material, batteries of any kind, waste with high heavy metal concentration, containers of fuel, lubricants and chemicals in Antarctica is either forbidden, to be avoided, or the waste introduced into Antarctica has to be completely removed. Same is true for expeditions into the Arctic. Therefore strictly adhere to environmental protection rules for polar regions regarding packaging.
Transport information sheet:
Label for outer packing:
Freight list (excel):
Packing list (excel):
Dangerous goods list (excel):
IMO-Declaration (pdf):
Webpage "dangerous goods" is currently only in German.
To implement EU regulations and customs requirements regarding health rules for animal by-products, AWI must observe diverse standards when importing or dealing with animal sample material. This concerns border controls in the course of international expeditions (e.g. with Polarstern), other im- or export (e.g. sample dispatch), delivery of samples taken in national waters (e.g. expeditions with Heincke, other vessels) or the passing on of sample material in Germany resp. within the EU as well as further use and disposal at AWI’s sites.
With the responsible agencies, i.e. the veterinary offices in Bremen and Kiel and the customs authority in Bremerhaven, we agreed on a procedure for handling biological (animal) sample material. This procedure meets the official requirements, it is feasible in AWI’s scientific routine, and it does not involve much administrative effort.
Here you find a presentation detailing the procedures, and commercial documents (only in German) for download. All forms as listed in the presentation are available for download (see documents), and consider using those in its latest version. Here you examples how to fill in the forms.
Person in charge:
Friederike Dopatka
legal matters
Horst Bornemann
general matters & authorities
Nina Machner
research vessels
Silke Henkel
research stations
Stefanie Klüver/Guido Kunze
customs handling
Anna-Lena Bohlen
dangerous goods
Gisela Strelow
disposals
Please also read the information in the Polarstern-Wiki
Freight handling:
Transport@awi.de
Anna-Lena Bohlen (absent, please contact Transport@awi.de)
other expeditions, maintenance and repair, shore expeditions
Silke Henkel
polar aircraft, AWIPEV, Neumayer III, Carlini Station/ Dallmann Laboratory
Nina Machner
Polarstern incl. dangerous goods and Neumayer/Kohnen if transported on board Polarstern
Marcus Meierdierks
Transports EU, other vessels, aircrafts
Matthias von Häfen
Transports Germany, courier-/express shipments, Heincke
Jan Kahl
Transports and customs handling for AWI site in Potsdam
Volker Aßmann
Transports for AWI site in Potsdam
Sofia Antonova
Travel arrangements and koordination Siberia
Dangerous goods:
Transport@awi.de
Anna-Lena Bohlen (absent)
Nina Machner(Deputy)
Customs handling:
logistik.zoll@awi.de
Stefanie Klüver
Guido Kunze
Jana Maria Schimpf
Radioactive material:
Magnus Lucassen