Expedition reports

Further particulars for the compilation of the reports:

Starting from 2013 a more stringent structuring concept has been implemented in compiling the final expedition reports to be published in the Reports on Polar and Marine Research (BzPM). Typography and layout are in accordance with specifications of the Corporate Design of AWI. Apart from the bibliometric entry of the reports as "hdl" into the AWI electronic Publication and Information Center (ePIC) Reports on Polar and Marine Research are additionally linked to a permanent identifier (DOI) with the objective to persistently archive them, improve their accessibility and advance their retrieval.

Obligations in accordance with national and foreign affairs

In accordance with international obligations AWI is committed to submit the reports to the German Foreign Office who will forward them to the respective foreign governmental bodies, such as ministries and embassies. Therefore, the quality of the final expedition reports should adequately conform with the input of resources allocated to the operation of AWI's research platforms.

Reports of expeditions that are subject to prior research permissions must be sent to the German Foreign Office 6 months after completion of the expedition by the latest. In order to ensure a sufficient period of time for respective processing, the chief scientist is asked to submit the programme 2 months prior to the expedition and the final report 2 months after the end of the expedition to the editors. The editorial process of overdue reports may be noticeably delayed since reports presented in due time will be assigned a higher priority.

Why should you use templates?

In order to ensure a correspondingly high quality of the expedition reports to be published in the AWI series Reports on Polar and Marine Research a word template with certain styles to be used for formatting is essential. The template has been developed for participants to compose their contributions as well as for the chief scientist (and probable co-authors) as main author to maintain a persistent style in respect to text, tables and captions. Contributions that are created without a template cannot be edited.

Why do you have to use Microsoft-Word as a template?

To facilitate the use of the template by a large number of people, the common Microsoft Office programme "Word" has been applied. The author simply overwrites the AWI style sheets specifically designed for special text elements, such as headings, running text, captions. The style sheets of these individual text components will have the corresponding name like AWI-Heading 1, 2 or 3, AWI-Standard, AWI-Captions etc. 

Application of the template

For pasting text from other documents, i.e. from expedition programmes, kindly use the menu "Edit" and then "paste special" to insert the text in an unformatted way. Please submit each numbered chapter separately as well as tables and graphics as single files. The numbering of the chapters in the final report is equivalent to the contents of the expedition program after inserting the weather chapter, which follows the "Summary and itinerary". In addition to the word document serving as template and which should be compatible with all word-versions, a manual details the formatting of text, tables and captions. The editors like to point out that only the application of this template will ensure a correctly formatted and faultless import into the professional desktop publishing software Adobe Indesign which they are using for the final layout.

Presenting photos for the cover page

A photo representative for that expedition will be used on the cover page. Therefore, the chief scientist is asked to submit 3 photos in landscape format for the editors to choose from. Please note that the blue AWI banderol will overlap about a third of the photo at the bottom.

A Copyright license in which the photographer agrees to vest his rights to AWI must be signed and returned.

Print on demand

An optional print may be ordered via the respective sections resp. divisions of the authors. BzPM pdf documents are issued in a pdf version ready for printing (eBIS: Drucksache). You will find further parameters required by the printing company, such as colour information etc. in concurrence with the AWI corporate design in the download section. Please note that the size will be scaled down to ca 80 % of A4 format.