Booking a visit at AWIPEV-Base
Once you have an AWIPEV accepted project,
the formalities for preparing your stay form a three step process:
1. register your project at RIS data base:
http://ris.npolar.no/pages/database.htm
(This can be done well in advance and should be updated annually for any new field period and/or publication and data set.)
2. register the stay for all members of your team with Kings Bay AS at
http://research.kingsbay.no/
(on their 2nd page you shall fill most blancs automatically by just providing your RiS project-ID-number and clicking on "Retrieve from RiS" )
3. Every member of a research team must book at the AWIPEV-Base individually:
http://apps3.awi.de/AWIPEV-booking
Personal data has to be provided only once, later you can choose your name from the list.
Any later modifications of your personal data can only be made by the administration,
please provide such info by writing to koldewey(at)awi-potsdam.de or awipev(at)awi-potsdam.de
German participants have to provide additionally the following written papers:
- Declaration of Indemnity (deutsch / englisch ) (PDF)(only for participants not employed by the AWI)
- A medical questionnaire (deutsch / englisch) (PDF)
- A form to require personal equipment from AWI's store
Please check also the AWI Logistik expeditions page (in German).
Before you leave for Spitsbergen
A) Booking your travel to Longyearbyen, Spitsbergen, and sending your freight to the station has to be done by yourself. Please, read our hints at the AWIPEV pages and consider the following links Travel, Cargo, Mail Information and General Visitor Information.
B) Inform AWIPEV-Base and AWIPEV logistics by providing the form "Logistic needs" (Word).
Your stay at the station
You will be picked up at the airport and get an overwiew over the location and station, including the safety regulations.
Before you leave again, prepare in time the return freight of your equipment! In general no equipment, chemicals or other material can be left in Ny-Aalesund! For freight handling refer to the corresponding information by Kings Bay AS.
AWI is committed to inform the public about the work at the station. You are asked to contribute by
- explaining your research activities to the station personnel, other guests, and visitors
- giving a public lecture in Ny-AAlesund (NySTALK)
- providing infos or even write an article for our monthly online newspaper, the SpitZe.
After your visit
The goal of your work is to publish your findings. When writing publications stemming from your work at the station, make sure that you give proper credit to fellow researchers and to acknowlege the support which you received by the station. Please report any publications to the Koldewey-Secretariat and send us a copy of your research report. AWI-members have to associate their publication with one of the research platforms, i.e. AWIPEV-Base/Koldewey-Station, when entering the publication into the ePIC data base.